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JOBS @ KOSEI PHARMA

We are currently seeking caliber candidates for the position listed below.

To apply please send your updated CV + Cover letter to us at recruit@koseipharma.com

  


 

Commercial Manager

 

Contract Term:  
Reports to: GENERAL MANAGER
Salary: Depends on experience
Location: Slough, United Kingdom
Working Time: 9:00 TO 17:30

MAIN DUTIES AND RESPONSIBILITIES:

  • Oversee company needs, handle daily business issues
  • Manage company associations, and recognize business opportunities
  • Constantly communicating and negotiating with clients or business associates. They are also continuously working to strategically expand
  • Preserve or improve the company’s procedures, standards or policies while sticking to business edicts and regulatory guidelines
  • Oversee or approve commercial agreements and documentation.
  • Resolving contractual and commercial problems
  • Working with and managing sales manager and purchasing manager
  • Discovering areas that are not in keeping with regulation practices
  • Offering direction and instruction
  • Reviewing, scrutinizing, and developing operational process flows
  • Ensuring that the financial aspects and impact of a contract are clear to all parties
  • Ensuring that all stakeholders, such as administration, operations, and finance understand and adhere to contractual obligations; reflecting them accurately
  • Managing daily operations
  • Increase the profitability of the company
  • Commercial Risk assessment of the business and mitigate any risks identified

ESSENTIAL EXPERIENCE, SKILLS AND ABILITIES:

  • Good knowledge of GMP
  • Ability to perform under pressure
  • Clear verbal and written communication in English is essential
  • High attention to detail
  • Ability to work on own initiative and in a team
  • Achievement of sales and profit set in target
  • On time implementation of sales offer to customers
  • Taking initiative to develop business and increase sales
  • Reducing company queries and complaints including credit note issues
  • Achievement of sales and profit of each staff in sales department
  • Commercially minded
  • Making sure that sales and profit are achieved by each staff in sales department
  • Making sure that Purchase team meet its target to manage stock level with the profitable product

  


 

HR Manager

 

Contract Term: Permanent
Reports to: Head of Finance & Administration
Salary: Depends on experience
Location: Slough, United Kingdom
Working Time: 9:00 TO 17:30

KEY RESPONSIBILITIES:

  • Liaising with accountant to report employee’s payroll and company expenses accordingly.
  • Liaising with lawyer to compose offer letter, contracts, staff handbook, company policy as appropriate.
  • Managing day to day HR activities: attendance management, employee file, holiday file to ensure there are correctly processed based on the company policy and any admin work.
  • Preparing necessary documents for disciplinary action or other employee issues
  • Providing service to employees who need assistance
  • Managing external affairs: liaising and negotiating with solicitors, consultants and other service providers for required service for the company.
  • Creating and translating documents and interpreting during the meeting for MD, GM and the company when required.
  • Supporting other company staff as required including booking hotels and making travel arrangement.
  • Recruiting conducting induction and making necessary arrangement for new starters.
  • Assisting the company with employees’ performance review.
  • Supporting Manager and Assistant Manager as required.
  • Taking calls and Dealing with on-site visitors.
  • Supporting to order monthly supplies
  • Liaising with service providers to maintain office equipment and machinery
  • Managing company Petty Cash and dealing with a petty cash claim from employee.
  • Managing Health and Safety, Fire Risk Assessment and First Aid.
  • Supporting the day-to-day functions concerning an office environment
  • Managing General Data Protection Regulation and Making sure that company is in compliant with it
  • Other ad hoc duties as required.

EXPECTATION OF CANDIDATE’S WORK EXPERIENCES:

  • Good written and verbal Communication Skills in English
  • Previous HR Experience
  • Good problem-solving skills
  • Proactive attitude
  • Accurate Data Entry to System
  • Excellent IT skills, Microsoft Word and Excel

  


 

Account Manager

 

Contract Term: Permanent
Reports to: Head of Finance & Administration
Salary: Depends on experience
Location: Slough, United Kingdom
Working Time: 9:00 TO 17:30

Job Duties:

  • Overseeing the issuance of invoices and credit notes
  • Preparing budget and cash flows
  • Responsible for stakeholder management: business partnering with other department relating to finance/account issues.
  • Drafting and preparing monthly financial statements including yearly budgeted financial statements
  • Preparing business forecast and analysis such as cash flows on monthly and quarterly basis.
  • Drafting and preparing VAT return and submitting Intrastat Return
  • Preparing monthly financial reports and risk-benefit in Japanese to submit to and liaise with the management of headquarter in Japan
  • Auditing accounts monthly and annually for the preparation of external audit
  • Liaising with external auditors to complete yearly audit and response to the auditor's reports.
  • Responsible for Bank reconciliation/Cash Management and liaising with bank for transactional queries.
  • Overseeing and managing account department and staff.
  • Liaising with solicitor and external stakeholders in relation to business finance/account matters.
  • Preparing payroll for the company’s employees and liaising with external accountants in regards to finalising payroll.
  • Managing credit control and risk management.
  • Other Ad hoc

Skills and qualifications:

  • Must have at least Bachelor's Degree or above in Accountancy or Business discipline
  • Must be fully qualified as an ACCA, CA or CIMA
  • Experience of using ERP System
  • Have knowledge of IFRS
  • Previous experience in a similar role
  • Strong analytical skills
  • Good communication skills, both written and verbal

  


 

Finance Assistant

 

Contract Term: 6 months fixed
Reports to: Head of Finance & Administration
Salary: Depends on experience
Location: Slough, United Kingdom
Working Time: 9:00 TO 17:30

Job Duties:

  • Preparing financial documents such as invoices, bills, and accounts payable and receivable
  • Completing financial reports on a regular basis and providing information to the finance team
  • Posting data, monthly and yearly journals into the system
  • Controlling Sales and Purchase Ledger
  • Processing business expenses
  • Coordinating internal and external audits
  • Preparing insurance claims documents and liaison with insurance company and various department to manage effectively
  • Identifying balances on Balance Sheet and Income statement and performing reconciliation
  • Managing Bank balance (including bank reconciliation) and Managing day-to-day transactions
  • Posting office expenditures and ensuring these expenses are within the set budget
  • Assisting the finance department and senior accounting staff members with various tasks, including preparing budgets, records, and statements
  • Assisting in Preparing annual budgets
  • Credit Control: Sending statements to all customers on monthly basis and dealing with enquiries from customers for any payment issues
  • Managing accruals and prepayments
  • Managing Stock Control
  • Dealing with Subsidiary company’s finances
  • Reviewing computer reports for accuracy and meticulously tracing errors back to their source
  • Assisting in to submit various return (Annual return, ONS survey)
  • Assist finance department to comply with Intrastat and VAT return
  • Other Ad hoc

Skills and qualifications:

  • Ideally Part qualified (ACCA, ACA) and have practice experience
  • Advance Excel Skills
  • Good understanding IFRS
  • Ideally some knowledge of Japanese but not mandatory requirement
  • Experience in preparing financial statements
  • IT and ERP experience (SAGE, MICROSOFT DYNAMICS)
  • Over 4 years of experience

  


 

Quality Assurance Assistant

 

Reports to: Head of Quality Assuarance
Salary: Depends on experience
Location: Slough, United Kingdom
Working Time: 9:00 TO 17:30

KEY RESPONSIBILITIES:

  • Review of batch documentation.
  • Conduct in Process quality checks during the assembly process.
  • To perform regular In-process QA checks for packaging area.
  • To verify and ensure that all processes/procedures are validated and approved.
  • Primary review of batch documentation (BMR/BPR) before QP approval.
  • To maintain database for quality parameters including trending, periodic review and assessment reports as applicable.
  • Perform & Review of Change control, Incident Report Forms, Customer complaints etc.
  • Respond, at the initiation of the Responsible Person, to  any other special requests that may  arise.
  • Any other duties as and when required essential experience.

ESSENTIAL EXPERIENCE, SKILLS AND ABILITIES:

  • Basic knowledge of GMP
  • Ability to perform under pressure
  • Clear verbal and written communication in English is essential
  • High attention to detail
  • Ability to work on own initiative and in a team
  • Ability to adapt to change

  


 

Production Operative - Pharmaceutical Operation

 

Reports to: Head of Production
Salary: Depends on experience
Location: Slough, United Kingdom
Working Time: 9:00 TO 17:30 (MINIMUM OF 5:30 HOURS PER DAY WITH INCREASED WORK BASED ON BUSINESS DEMAND.)

PRIMARY RESPONSIBILITY:

Carry out routine duties in support of the Production and Assembly function.

SECONDARY RESPONSIBILITIES:

  • Check the products for production against the Batch Assembly Record
  • Label the products as per product labelling guide
  • Notify supervisors of any others discrepancy found during labelling
  • Follow cleanliness as per GMP requirements
  • Any other duties as required

KNOWLEDGE, SKILLS AND EXPERIENCE:

  • Knowledge and understanding of Standard Operating, Hygiene and Quality Procedures
  • Communicate in English
  • Accuracy and attention to detail
  • Health and Safety awareness

All staff will be required to wear Lab coats provided.

  


 

Warehouse Operative

 

Reports to: Head of Logistics
Salary: Depends on experience
Location: Slough, United Kingdom
Working Time: 09:00–17:30

RESPONSIBILITIES:

  • Follow warehouse procedure and SOP
  • Checking and completing paperwork
  • Carry out pick, pack and despatch tasks, in all areas according to SOPs
  • Perform stock rotation and carry out stock takes when required
  • Load and off load transport vehicles
  • Keep facility neat and orderly
  • Other ad hoc duties as required

EXPERIENCES:

  • Previous warehouse experience, preferably in pharmaceutical industry
  • Picking and Packing
  • Counter-balance forklift licence beneficial
  • Must have UK driving licence as some van driving is required

SKILLS AND QUALIFICATIONS:

  • Basic PC skill (Word, Excel, Outlook)

  


 

IT Analyst

 

Reports to: Head of Finance & Administration
Salary: Depends on experience
Location: Slough, United Kingdom
Working Time: 09:00–17:30

IT Analyst Job Description:

Sole onsite IT service desk analyst/engineer required to join a Japanese pharmaceutical wholesaler based in Slough.

You will act as the main point of contact for all IT and related queries escalating to 3rd party support company where required.

Negotiating the renewal of contracts with vendors.

Main Responsibilities:

  • Act as the single point of contact for phone calls, e-mails, and desk-side support queries.
  • Assisting users with account issues (Windows, GMail, ERP, Skype)
  • Preparing meeting room for conferencing or presentations
  • CCTV & Access Control system maintenance escalating to 3rd party support where required
  • Monitoring of IT systems for UK and offshore offices
  • Maintaining documentation and logs of system and equipment issuance
  • Maintaining company website(s) and creating new sites/pages when required
  • IMAC tasks for PC and telephone equipment
  • Liaising with third-party vendors for renewal contracts and researching new installs
  • Take leadership on technical aspect of company project to meet Falsified Medicines Directive (FMD)
  • VIP support
  • Other ad hoc projects and required by management
  • Monitoring of e-mail communications and forwarding to appropriate person/department
  • Act as the conduit between internal staff and ERP developer to iron out issues

Skills Required:

  • Excellent verbal and written communications skills
  • Good analytical skills
  • Strong knowledge of Microsoft Windows 7+ including rebuilding OS from images
  • Solid grasp of Microsoft Office Suite of Applications (Outlook, Word, Excel, PowerPoint)
  • Good understanding of computer hardware with experience of troubleshooting and upgrading components.
  • Good understanding of computer networks and experience of working with switches/routers/WAPs and patching network cables
  • Some knowledge of Active Directory
  • Experience of network printer setup including adding and removing user profiles
  • Some basic knowledge of IP phones (NEC & Avaya)
  • Knowledge of website development (HTML/CSS/JavaScript, Magento)
  • Knowledge of Adobe Creative Cloud also an advantage but not essential
  • Knowledge of SQL is an advantage but not essential
  • Knowledge of the upcoming Falsified Medicines Directive (FMD) is an advantage

 


 

Assistant PI & Generic Sales Manager

 

Reports to: Head of Sales
Salary: Negotiable depending on experience
Location: Slough, United Kingdom
Working Time: 09:30–18:00 Mon–Fri

OBJECTIVES:

  • Achieve company’s set sales and profit targets
  • Conduct Market research including competitor analysis to drive the business to achieve company goals
  • Identify most profitable products for the company
  • Working within a team and cross functional departments for effective function of the business
  • Manage sales team and sales department to drive sales forecast and track company’s plan

RESPONSIBILITIES:

  • Identify opportunities to improve quality of sales process
  • Reporting to management with sales statistics, sales processes and any issues that are impacting the business plan and forecasts
  • Monitoring and overseeing accuracy of sales data in the system such as sales prices, unit cost, profit and other related sales data
  • Preparing, overseeing and reviewing of different reports related to sales and presenting to management
  • Liaison with cross-functional departments within the UK as well as overseas departments to develop and implement the business plan and process
  • Evaluation of customers spending trends, customer proposals and offers to build customer relationships in the best interests of the company
  • Day to day commercial decision making including sales prices and sales trends
  • Making a sales forecast and putting in place a strategy to achieve it
  • Coordinate planning activities with other departments (Finance, Purchase, Production, Regulatory and Warehouse) and work towards achieving the company’s common goal
  • Ensuring sales invoices, credit customers queries are processed in a timely manner
  • To liaise with the purchasing team as well as other related departments to ensure stock levels are appropriately maintained
  • Observe market trends and identify high margin and fast moving product lines

PERFORMANCE MEASURES:

  • Achievement of sales and profit set in target
  • On time implementation of sales offer to customers
  • Taking initiative to develop business and increase sales
  • Reducing company queries and complaints including credit note issues
  • Achievement of sales and profit of each staff in sales department